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Full Circle Mapping Hints
Data
Entry Page #1 is capturing general information about the PARCEL.
The Land Use value captured on the first page will determine the data
collected on subsequent pages.
Note:
there can be several addresses on one parcel of land (for example, several
businesses may be in one building). Only one address on a building will
match the Full Circle database (Cook County Assessor database). On the
first data collection page you are collecting Parcel level information.
****Put a value in for each field even if NOT APPLICABLE!****
Data
Entry Page #2 is again capturing more information about the PARCEL
but this time it is specific to the type of land use you selected on the
Page #1. For example, if it is a residential property the 2nd
page will prompt you on more questions about the residential property à
condo, multi-family, etc. If the land use is commercial it will prompt for
values specific to commercial propertiesà business names, sign quality, etc.
Data
Entry Page #3
is intended to collect very specific information about each
Business, Organization or Institution located within the parcel. You
can enter information on up to 12 businesses within a parcel. Simply click
on the ‘Business Name’ hyperlink to begin entering information for each
business
  
HELPFUL
HINTS
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Make sure there is a clear definition for each data field
before you begin any data collection. Predetermine how you will measure
if the ‘Structure condition’ is ‘Excellent’, ‘Good’, ‘Fair’ or ‘Poor’
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Make sure you always have preprinted maps with you from the
Full Circle website
http:/www.CMAP.org/fc/map.asp
(see
printing maps tutorial on how to do this). If the address number on the
building does not match up in the Full Circle address list refer to the
map to get the correct address. If the map does not list an address
number take note of this and move on to the next parcel
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Log each and every field on the data entry screen even if
“not applicable”
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Enter business name “VACANT” if a there is a vacant
business site within a parcel. This will allow you to enter further
details about the business on the third data page.
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Enter in only the current use under business type,
name etc.. For example, if there is a vacant site that was formerly a
restaurant enter in VACANT – do not enter the former restaurants name or
any other attributes of the restaurant (sign quality, etc.)
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Sometimes the system will randomly prompt you for your user
name and password, simply enter the information and resume.
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If you are on a page that you would like to exit & return
to the data entry screen—hit the HOME button at the bottom of the screen
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If you are not sure if you are at the right parcel—look at
the data supplied by the Assesor at the top of the screen-- looking at the
age of the building or the assessed value of the building might give you
some clues as to whether or not you are at the right parcel.
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When recording data fields such as bike parking or public
transit stop only check these off if the bike rack or bus stop are
directly in front of the parcel. The purpose is map each bike rack or bus
stop individually (so it should only be mapped once). The same is true for
parking—only count the number of street parking spaces directly in front
of the parcel
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ALWAYS LOG VACANT LOTS!
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BE SURE TO CALL GREG SANDERS IMMEDIATELY IF YOU GET AN
ERROR MESSAGE! 312-454-0401 ext. 707
QUALITY CONTROL-
NOTE:
Each data collection person should use their own distinct username and
password. If they do not have one contact Greg Sanders at 312-454-0401 ext.
707
To
keep track of who is logging what and when, go to:
http://www.chicagoareahousing.org/FullCircle/ShowUpdatesByUser.aspx
Query the Parcel database (see instructions):
http://www.chicagoareahousing.org/FullCircle/ParcelBuildQuery.aspx
Querying the database can
help you determine if the data collected is correct. For example, by
querying land use = vacant lot and then structure type
and vacant or occupied you can determine if the data collected is
consistent. For example, if the land use = vacant then there should be no
information under structure type, housing units etc.
  
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